Effective Date: March 10, 2025
The Utah Debate Coaches Association (“UDCA,” “we,” “us,” or “our”) values the privacy of students, coaches, judges, and visitors. This Privacy Policy outlines our practices regarding the collection, use, disclosure, and protection of personal information provided through our website.
Information We Collect
- Student Information (FERPA Compliance)
We collect limited student information necessary for participation in debate activities and tournaments. This information includes names, school affiliations, grade levels, and contact details provided by authorized school personnel or coaches. UDCA complies strictly with the Family Educational Rights and Privacy Act (FERPA). Student information is protected, remains confidential, and is only disclosed as permitted by FERPA regulations or with appropriate consent. - Contact Information of Coaches and Judges
We collect names, email addresses, phone numbers, and affiliated institutions of debate coaches and judges. This information is used solely to facilitate communication regarding debate events, competitions, administrative updates, and other related purposes. - Website Contact Form Submissions
Individuals submitting inquiries through our website contact form provide their name, email address, and any other voluntarily submitted information. We use this information only to respond to inquiries and improve user experience. All form submissions are subject to automated third-party spam detection services to maintain website security and integrity. - Cookies and Third-Party Analytics Our website uses cookies and similar tracking technologies to enhance user experience and analyze site traffic. We employ third-party analytics services, such as Google Analytics, to collect anonymous usage data that helps us understand how visitors interact with our website. These third-party services may collect information including IP addresses, browser types, and device identifiers, but do not collect personally identifiable information.
How We Use Information
- Facilitate organization and coordination of debate events.
- Communicate updates, announcements, and relevant information.
- Respond to user inquiries and provide support.
- Ensure compliance with legal obligations, including FERPA.
- Improve website usability and functionality through analytics.
Disclosure of Information
UDCA does not sell or rent personal information. Information may be shared with:
- Authorized UDCA members and administrators for internal management.
- Debate tournament hosts and organizers, as required for event coordination.
- Third-party analytics and spam-detection service providers to assist with website operation and security.
- Legal entities if required by law or to comply with FERPA guidelines.
Data Security
We implement reasonable security measures designed to protect personal information from unauthorized access, misuse, or disclosure. Despite these measures, we cannot guarantee absolute security.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
Your Rights and Choices
- You may request to review, update, or delete personal information by contacting us directly.
- For student records, we adhere strictly to FERPA procedures, and such requests should be coordinated through the student’s educational institution.
- You may control cookie preferences through your browser settings.
Third-Party Links
Our website includes links to third-party websites. We are not responsible for the privacy practices or content of those external sites.
Policy Changes
We may update this Privacy Policy occasionally. Updates will be posted on this page, and the revision date will reflect the changes.
Contact Us
If you have questions about this Privacy Policy, please contact us using the form below.